For example, a pdf can have xml tags that came in from an xml schema. When saving, select options and be sure that document structure tags for accessibility is checked. Click options, make sure the document structure tags for accessibility check box is selected, and then click. Tagging is a big deal in pdf accessibility 80% of pdf accessibility comes down to tagging. If you receive a pdf that is untagged, or where the tag structure is incomplete or incorrect, it is usually best to.
Section 508 guide tagging pdfs in adobe acrobat pro. In the save as dialog box, choose pdf in the save as type list. When a pdf is created from an office file, initial tags will be generated based on the content o f the office file and the styles used. Determine the accessibility path for each pdf document. Document structure tags for accessibility breaks pdf saved from.
Each tag identifies the associated content element, for example paragraph. Throughout the rest of this document, multiple methods for the same action may be shown. They exist for accessibility purposes only and have no visible effect on the pdf file. How to enable tags for unsupported files on windows 10 duration. Tags are the key to accessing a pdf document s content with assistive technology. The tags panel is the most advanced panel for tagging pdf files and provides the most flexibility. Click options, make sure the document structure tags for accessibility check box is selected, and. The pdf contains no tags documents without tags do not provide information describing the logical structure and relationship of elements to users of assistive technology. Create accessible pdfs save an accessible pdf in office before generating your pdf, run the accessibility checker to make sure your document is easy. Pdf accessibility converting documents to pdfs webaim.
Use the accessibility checker to evaluate the pdf file. Tags establish logical reading order and to provide a means for indicating structure and type, adding alternative text descriptions to nontext elements and substitute text referred to as actual text for elements in the pdf document. Ensure that the document structure tags for accessibility option is checked. When the pdf document is properly tagged, proceed to step 9. To improve the output quality of a pdf document exported from word, its important to use the tools in word correctly.
A quick explanation of pdf tags accessible document. Go to file save as and select pdf from the choices provided. Only correct examples are given, but a full list of hhs common accessibility issues to avoid for. Creating accessible pdfs from microsoft word accessible. Document structure tags in a pdf define the reading order and identify headings, paragraphs, sections, tables and other page elements. The illustration below shows a small portion of an accessible pdf document, with the tags along the left margin. The pdf tags architecture is extensible, so any pdf document can contain any tag set that an authoring application decides to use. When a tagged pdf is created, each page element in the document is tagged. Within this tag structure, other properties such as alternative text and replacement text can be provided. Each tag identifies the type of content and stores some attributes about it. The purpose of this document is to guide authors in correctly tagging pdf documents based. Edit document structure with the content and tags panels adobe. Section 508 guide tagging pdfs in adobe acrobat pro hhs.
By default this produces a pdf that preserves the documents accessibility features. Im honestly not sure what difference this makes technically, but if. Repair tag structure accessibility adobe acrobat dc pdf. Video covers how to use adobe acrobat dc to tag a pdf for accessibility. When saving, select options and be sure that document structure tags for. Some tagged pdfs might not contain all the information necessary to make the document contents fully accessible.